SwimWins Steps to Success

WHAT IS IT?

The SwimWins Section of your program will list action items for you as the director or admin of your session to use SwimWins successfully. These items are dynamic and will only show in your account if that action needs to be completed.

ASSIGN TEMPLATES 

1. To assign swim templates, click the Assign Template To Classes tab under SwimWins Steps to Success

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2. View the list of templates available for your program by clicking the drop down and selecting the template

3. Click the Assign Sets button

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4. To unassign templates from a swimmer, go to SwimWins > SwimWins Set Assignments

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5. Select the swimmers by clicking the checkbox next to their name

6. Click the Unassign Sets button

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Did this help? If not, click "No" to contact support. 

RECORD EVALUATIONS

1. To record evaluations, click the Record Evaluations button 

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2. Select the Class Level

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3. Select the Group within the Class

4. Click the Search button

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5. Choose the date of the Class

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6. Select a swimmer to begin your evaluation

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7. To mark the skill as complete click the "+" button

8. To mark the skill as incomplete click the "-" button

9. To mark the skill back to pending click the red "x" button

    Note: Recording skills will automatically mark the attendance for the swimmer in this class

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10. You can leave notes on each swimmer's evaluation for each class by using the notes section.

Templates include:

  • "I'm awesome at..." 

  • "I can improve at..."

  • "My next class should be..."

 

   (These notes are available to the parent and swimmer)

  • "Internal Notes"

   (These notes will only be viewable to administrators and other instructors)

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Did this help? If not, click "No" to contact support. 

SEND WELCOME LETTER

1. To send your welcome, letter click the Send Welcome Letter tab under SwimWins Steps to Success

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2. Select your recipient filter options

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3. You can choose to filter recipient options by Class Start Date or Registration Date. Choose your class by checking the box next to the class name. 

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4. Type the body of your message

5. You have the ability to edit any of the text in Your Message

6. When you are ready to send your Welcome Letter, click the Send button

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Did this help? If not, click "No" to contact support. 

ADD/MANAGE INSTRUCTORS

1. To add Instructors to your Master List, go to your Branch Association page

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2. Go to Branch Management > Add/Manage Instructors

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3. To add an Instructor, click on the Add Instructor Manually dropdown

4. Fill out Instructor Information

5. Click the Submit button

    Note: To add more than one Instructor at a time click the Add Row button

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6. Your instructor will now be on your Master list and available to assign to classes within your swim sessions. To manage your Master List, click on the checkbox next to their name and choose the action from the drop down

7. Click the Submit button

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Did this help? If not, click "No" to contact support. 

ASSIGN INSTRUCTORS

1. To assign instructors to Swim Classes, go to your Swim Session Program page

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2. Go to SwimWins > Assign Instructors

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3. Select one or more instructors for assignment

    Note: You can use the search bar to find a specific instructor on your master list

4. Select one or more classes to assign instructors

    Note: You can use the search bar to find specific classes

5. Select the Instructor Type as Head Instructor or Assistant Instructor

6. Select whether you wish to notify them by email of their class assignment or choose to send out later

7. Click the Add Instructor to Class button

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Did this help? If not, click "No" to contact support. 

PROCESS SCHEDULE PROGRAM WIDE

1. After new classes are added or downloaded into your session, the schedule will need to be processed for these new classes. To begin processing program wide schedules, go to your swim session program page

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2. Go to Groups > Class Schedules

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3. You can schedule by class or by group by selecting the time and location for those classes. PLAYERSPACE recommends processing your schedule program wide

4. Click on the Schedule Program Wide tab

    Note: By processing your schedule through this Program Wide tab, the schedule data from your MMS will automatically              populate and locations will automatically adjust accordingly. Ensure that all of the data is correct and make changes as                necessary by adding or removing a day or adjusting the time in those fields.

5. Click the Process Program Wide Schedule button to run your schedule batch

Did this help? If not, click "No" to contact support.