SwimWins Steps to Success

WHAT IS IT?

The SwimWins Section of your program will list action items for you as the director or admin of your session to use SwimWins successfully. These items are dynamic and will only show in your account if that action needs to be completed.

ASSIGN TEMPLATES 

1. To assign swim templates, click the Navigation icon in the top left-hand corner

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2. In the Navigation menu, click Setup Skills for this Class 

3. View the list of templates available for your program by clicking the drop down and selecting the template

 

4. Click the Assign Templates button

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RECORD EVALUATIONS BY PARTICIPANT

1. Click on the Record Skills tile

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2. In the drop-down menus, select the class and the date that you would like to record evaluations for

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3. Click on the photo of the participant that you want to evaluate

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4. To mark a pending skill as complete, click box two times

5. To mark a pending skill as incomplete, click the box one time

6. To mark a skill back to pending click the box until it says pending again

    Note: Recording skills will automatically mark the attendance for the swimmer in this class

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7. You can leave notes on each swimmer's evaluation for each class by using the notes section

Templates include:

  • "My next class should be..."

  • "I'm awesome at..." 

  • "I can improve at..."

 

   (These notes are available to the parent and swimmer)

  • "Internal Notes"

   (These notes will only be viewable to administrators and other instructors)

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8. Click the clipboard icon to view the participant's medical history information

9. Click the phone icon to view the participant's emergency contacts

10. Click the envelope icon to view contact information of the master account

11. Click the paper icon to view class notes

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RECORD EVALUATIONS BY SKILL

 

1. Click on the Record Skills tile

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2. In the drop-down menus, select the class and the date that you would like to record evaluations for

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3. Click the Record by Skill button

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4. Select the skill from the drop-down menu

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5. To mark a pending skill as complete, click box two times

6. To mark a pending skill as incomplete, click the box one time

7. To mark a skill back to pending click the box until it says pending again

    Note: Recording skills will automatically mark the attendance for the swimmer in this class

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SEND WELCOME LETTER

 

1. In your Swim Program, click the Send Welcome Letter tab

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2. Click the radio button next to By Class Start Date, By Registration Date, or By Specific Swimmer to filter your recipient options

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3. Click the check box next to the classes that you would like the message to go to

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4. Type the body of your message

5. You have the ability to edit any of the text in Your Message

6. When you are ready to send your Welcome Letter, click the Send button

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ADD/MANAGE INSTRUCTORS

1. To add Instructors to your Master List, go to your Branch Association page and click the Navigation icon

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2. Go to Branch Management > Add/Manage Instructors

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3. To add an Instructor, click on the Add Instructor Manually dropdown

4. Fill out Instructor Information

5. Click the Submit button

    Note: To add more than one Instructor at a time click the Add Row button

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6. Your instructor will now be on your Master list and available to assign to classes within your swim sessions. To manage your Master List, click on the checkbox next to their name

7.Choose the action from the drop-down menu

 

8. Click the Submit button

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ASSIGN INSTRUCTORS

1. To assign instructors to swim classes, go to your Swim Program page

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2. Click the Assign Instructors tile

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3. Select one or more instructors for assignment

    Note: You can use the search bar to find a specific instructor on your master list

4. Select one or more classes to assign instructors

    Note: You can use the search bar to find specific classes

5. Select the Instructor Type as Head Instructor or Assistant Instructor

6. Select whether you wish to notify them by email of their class assignment or choose to send out later

7. Click the Add Instructor to Class button

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PROCESS SCHEDULE PROGRAM WIDE

1. After new classes are added or downloaded into your session, the schedule will need to be processed for these new classes. To begin processing program wide schedules, go to your swim session program page

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2. Click the navigation icon

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3. Click Schedule Program Wide

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4. Enter in the Day(s) of the Week, Start Date, End Date, Play Location, Start Time, and Practice Length

    Note: By processing your schedule through this Program Wide tab, the schedule data from your MMS will automatically              populate and locations will automatically adjust accordingly. Ensure that all of the data is correct and make changes as                necessary by adding or removing a day or adjusting the time in those fields.

5. Click the Process Program Wide Schedule button to run your schedule batch

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