Participation Requirements

 

WHAT IS IT?

Participation Requirements allow Directors to have a digital version of any completed form or waiver that a volunteer will need in order to be eligible to volunteer for an event or program

CREATING FORMS & WAIVERS

1. Go to your Parent Association Page

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2. Click the navigation icon

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3. Click Participation Requirements

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4. Click the Add Participation Requirement button

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5. Fill out the relevant information in the Add Participation Requirement pop-up window 

You will have the option to designate the form/waiver as:
 

  • Document Upload - Select this option if the form/waiver is a certification or authorized document that cannot be replicated as a custom waiver. (Ex: Doctor’s signature on a physical)                                                                                        Click here to learn how to create a Document Upload Participation Requirement

  • Medical History Release and Emergency Contact Form - Select this option if you will be collecting Medical History and Emergency Contact information through CampSpace. This will enable parents the ability to complete the medical history and Emergency Contact information within their account.

  • Custom Waiver/Release Form - Select this option if you will be creating/recreating a custom form or vendor waiver.    Click here to learn how to create a Custom Form/Waiver 

  • Pick-up Authorization - Select this option if you will be collecting Authorized Pick-up information through CampSpace. This will enable parents the ability to complete the Authorized Pick-up portion of their account.

  • To learn how to create a Training Course Participation Requirement, click here

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6. Click the Submit Changes button

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7. Once your form/waiver is created, you can select which camps are required to use the form by clicking Select Action > Relationships

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8. Select the checkbox beside the program name that will require the certification 

    Note: These relationships are seasonal. You will need to update these relationships as new programs/seasons/divisions are                   added 

 

9. Click the Update Relationship button 

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Did this help? If not, click "No" to contact support. 

APPROVING/REJECTING UPLOADED FORMS FROM BRANCH PAGE

1. Select your branch from the dropdown in the upper left-hand corner

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2. Click on the Risk Management tile

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3. To view forms and waivers that has been uploaded for a particular child, simply the button that shows the status of the form next to the child’s name 

Note: The statuses are: 

  • Not Posted – The parent has not completed the form/waiver 

  • Posted, Pending Approval – The parent has completed the form/waiver but it has not been approved in the system 

  • Approved – The parent has completed the form/waiver and it has been approved in the system 

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4. Select Approved or Rejected from the Select Approval Status drop down menu

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5. To confirm this action, click the I wish to continue button and include a custom message (optional)

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Did this help? If not, click "No" to contact support. 

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