Add a Program

WHAT IS IT?

Adding a Program allows you to run leagues, clinics, lessons, and much more through PLAYERSPACE. 

I WOULD LIKE TO...

ADD A PROGRAM

1. Select the Branch you wish to create the program in

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2. Go to Settings > Add New Program

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3. Enter your Program Name (REQUIRED)

    Note: This Program Name must be unique from other Program Names

4. Enter your Zip, City, and State (REQUIRED)

    Note: The city and state will auto-populate after the zip code is entered

5. Enter a Program Description 

6. Enter a Program Slogan/Byline

7. Enter Age Range Served and Genders Served  (REQUIRED)

8. Enter a Program Website URL (REQUIRED)

    Note: This URL must be unique from other program URLs

9. Select Swim Lessons from the Program Sport or Type dropdown

10. Select YMCA Affiliation (REQUIRED)

11. Select your Association's Data Integration Partner  (REQUIRED)

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12. Select the Program Type (REQUIRED)

13. Select Registration/Dues Path Settings

      Note: Only select this setting if you are using PLAYERSPACE registration

14. Click the Continue button

Did this help? If not, click "No" to contact support. 

Thank you for your feedback!

MANAGE SEASONS

1. Select the Program in which you wish to manage seasons

    Note: After creating a program you will be redirected to that program's ManagerPro dashboard

2. Go to Settings > Manage Seasons

3. Enter a Season Title

4. Enter a Season Start and End Date

5. Click the Update Season button

6. If you are integrating with a third party, enter in session id# manually under the Add 3rd Party Integrations section

 

7. Confirm session id by entering it in a second time

    Note: If you have over 15 IDs we recommend you contact PLAYERSPACE for a session upload.

               Mandatory column headers needed from PLAYERSPACE for a successful session upload must include: Session,                             Division, Season Start, Season End, and League ID

8. Click the Add New Mapping button. Repeat steps 6-8 for each session id# that needs to be added to the program

    Note: Session names will appear after the next download cycle

9. To enable SwimWins to autocreate your groups and class schedule flip the AUTOCREATE toggle > Enable Mass Set               AutoCreate Settings

    Note: Delete a Session ID by selecting Delete under the Action column

10. Click the Submit button

Did this help? If not, click "No" to contact support. 

Thank you for your feedback!

NEW SEASON WIZARD

1. Select a previous Program in which you wish to reuse for a new season

2. Go to Settings > Manage Seasons

3. Click the New Season Wizard button

Note:  Orientation gives you an overview of what information will be unaffected, archived, or permanently deleted

4. Click the Next button

5. Select the division name(s) you wish to carry through to the next season

6. Click the Next button

7. Select the team name(s) you wish to carry through to the next season

8. Click the Next button

9. Rename the Season Title

10. Enter new Season Start and End Dates

11. Click the Next button

12. Enter your name

13. Click the Finish button

Did this help? If not, click "No" to contact support. 

Thank you for your feedback!