Add a Program
WHAT IS IT?
Adding a Program allows you to run leagues, clinics, lessons, and much more through PLAYERSPACE.
I WOULD LIKE TO...
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Manage Seasons
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Use New Season Wizard
ADD A PROGRAM
1. Select the branch you wish to create the program in
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2. Click the navigation icon in the top left corner
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3. Click Add New Branch or Program
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4. Click the radio button next to Add a new program and choose branch
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5. Enter your Program Name (REQUIRED)
Note: This Program Name must be unique from other Program Names
6. Enter your Zip, City, and State (REQUIRED)
Note: The city and state will auto-populate after the zip code is entered
7. Enter a Program Description
8. Enter a Program Slogan/Byline
9. Enter Age Range Served and Genders Served (REQUIRED)
10. Enter a Program Website URL (REQUIRED)
Note: This URL must be unique from other program URLs
11. Select Swim Lessons from the Program Sport or Type dropdown
12. Select YMCA Affiliation (REQUIRED)
13. Select your Association's Data Integration Partner (REQUIRED)
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14. Select the Program Type (REQUIRED)
15. Click the Continue button
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Did this help? If not, click "No" to contact support.
Thank you for your feedback!
MANAGE SEASONS
1. Within the program, click the navigation icon
Note: After creating a program you will be redirected to that program's ManagerPro dashboard
2. Click Manage Sessions & Dates
3. Enter a Season Title
4. Enter a Season Start and End Date
5. Click the Update Season button
6. If you are integrating with a third party, enter in session id# manually under the Add 3rd Party Integrations section
7. Confirm session id by entering it in a second time
Note: If you have over 15 IDs we recommend you contact PLAYERSPACE for a session upload.
Mandatory column headers needed from PLAYERSPACE for a successful session upload must include: Session, Division, Season Start, Season End, and League ID
8. Click the Add New Mapping button. Repeat steps 6-8 for each session id# that needs to be added to the program
Note: Session names will appear after the next download cycle
9. To enable SwimWins to autocreate your groups and class schedule flip the AUTOCREATE toggle > Enable Mass Set AutoCreate Settings
Note: Delete a Session ID by selecting Delete under the Action column
10. Click the Submit button
Did this help? If not, click "No" to contact support.
NEW SEASON WIZARD
1. Select a previous Program in which you wish to reuse for a new season
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2. Click the navigation icon
3. Click Manage Seasons & Dates
4. Click the New Season Wizard button
Note: Orientation gives you an overview of what information will be unaffected, archived, or permanently deleted
5. Click the Next button
6. Select the division name(s) you wish to carry through to the next season
7. Click the Next button
8. Select the team name(s) you wish to carry through to the next season
9. Click the Next button
10. Rename the Season Title
11. Enter new Season Start and End Dates
12. Click the Next button
13. Enter your name
14. Click the Finish button
Did this help? If not, click "No" to contact support.
Thank you for your feedback!
SEND WELCOME LETTER
1. In your Swim Program, click the Send Welcome Letter tab
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2. Click the radio button next to By Class Start Date, By Registration Date, or By Specific Swimmer to filter your recipient options
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3. Click the check box next to the classes that you would like the message to go to
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4. Type the body of your message
5. You have the ability to edit any of the text in Your Message
6. When you are ready to send your Welcome Letter, click the Send button
Did this help? If not, click "No" to contact support.
Thank you for your feedback!